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Division: Mayoral and Council Affairs

  • Provide administrative support and advice to the Mayor in carrying out all her political responsibilities
  • Management of Mayor’s dairy, correspondences, year planner and write speeches for the Mayor and other Councillors.
  • Compile the Mayoral Annual Reports
  • Provide administrative support to the Councillors and assist in their Committee works
  • Monitor the implementation of Council Resolutions
  • Coordinate the Mayoral public events and ceremonies
  • Coordinate Mayoral directives with the Office of the Chief Executive Officer and service departments


Ms. Martha Haimbodi | Executive Secretary to Mayor
Tel: +264 61 290 2574 | Email:

Ms. Winnie Munyanya | Coordinator: Councillor’s Affairs
Tel: +264 61 290 2574 | Email:


The City of Windhoek, takes cognizance that in today’s fast globalizing world, cities, towns and villages cannot exist, operate and provide public services in isolation. The Division: External Relations and Networking is therefore tasked with the management of external and international relations of the City of Windhoek. In specifics the Division is responsible for the following roles:

International Relations and City Diplomacy
Develop, maintain, manage, review and monitor the International Relations and Cooperation Policy.
Manage and coordinate the City’s diplomacy initiatives, including- sister cities agreements and municipal multilateral relations

Intergovernmental Cooperation and nation building
Enhance effective relationships with government agencies and local authority bodies,
Manage inter-municipal cooperation agreements.
Manage cooperation agreements with other government agencies and institutions

Protocol and ceremonial duties
Provide protocol advise to City Councillors, Management and staff members
Lead organization of official ceremonies and order of proceedings
Manage Officials visits and delegations

Manage Mayoral Relief Fund and Corporate Social Investment
Manage the City’s Corporate Social Investment Policy
Provide Financial Administration and Secretariat to the Fund

Stakeholders Engagement and Relationship Building
Promote stakeholder relationships and value adding networks.
Create collaborative programs pertaining to international engagements, and stakeholder relationship.
Represent the City at Government initiated and professional meetings as required; with elected and other political jurisdictions.


Mr. Chris Eita | Divisional Manager
Tel: +264 61 2902285 | Email:

Section Head: External Relations

Mrs. Monika K. Sheefeni | Coordinator: Intergovernmental Relations
Tel: +264 61 2902006 | Email:

Ms. Ndinelao Munghono | Administrative Officer
Tel: +264 61 2902166 | Email:

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Public Notices

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Fact Sheet - City of Windhoek and KeyPlot Investment Parking System 09 Oct 2023 31 Jul 2025 Windhoek Download PDF
Consolidated Feedback Report for Public Meetings held during October/November 2022 19 Sep 2023 30 Nov 2025 Windhoek Download PDF
Insight from the strategy and budget review workshop currently underway in Swakopmund 16 Apr 2024 09 Apr 2026 Windhoek Download PDF